Terms and Conditions – MyRecert
To use the MyRecert online platform, you must agree to the terms and conditions outlined here. You must also agree to the Privacy Statement in MyRecert.
Purpose: MyRecert is the electronic portfolio system New Zealand pharmacists must use to record evidence they have met the Pharmacy Council’s annual recertification requirements.
Recertification requirements can be found on the Pharmacy Council website. Links to the website are provided within MyRecert.
You must use the portfolio provided to you on MyRecert to document the recertification activities that are required by Council. Your use of MyRecert must represent good faith engagement with recertification requirements and be a truthful and accurate account of your activities.
When using MyRecert you must not breach intellectual property rights or copy or plagiarise the work of others.
You must not use your MyRecert account to store or display offensive material, intentionally upload files with virus content, or otherwise tamper with the MyRecert platform or behave in a way that breaches your professional responsibilities or amounts to unlawful conduct.
In order to help protect your information, do not disclose your MyRecert password to anyone else.
A failure to comply with your obligations for use of the MyRecert platform may result in professional discipline, and/or legal action, or any other action Council deems appropriate, being taken against you.
User accounts are set to expire after 42 months (3½ years) of inactivity. After this time you will not be able to log in to MyRecert and your data will be deleted.
You must agree to the contents of the Privacy Statement provided on the MyRecert platform as well as to these terms and conditions for use of MyRecert. The Privacy Statement outlines how the privacy and confidentiality of the information you add to MyRecert will be treated. It also states your obligations for protecting the privacy of information about other people.
Ownership and retention of your material
The Pharmacy Council owns and manages the MyRecert platform. The material you upload onto the site is your own but the Council sets rules for how long you must keep the material on MyRecert.
On March 31st, when a recertification year ends, your portfolio for that year will be locked. The locked portfolio must be kept on MyRecert for at least three years to allow for Council audit of portfolios and analysis of de-identified, aggregated information about the recertification framework. After this period you may delete a portfolio by going to your account settings page and deleting it there.
Who can view the material you add into your portfolio?
The following people will have access to your information on MyRecert:
- Your Verifier to review the material you have entered into your portfolio during the current recertification year. Your Verifier cannot read material you have entered into past years' portfolios,
- Council employees for the purpose of monitoring recertification compliance,
- An Auditor for the purpose of auditing if your portfolio is selected for audit by the Pharmacy Council,
- Employees of third-party organisations contracted by the Council to provide assistance and support to pharmacists or to resolve technical problems with MyRecert,
- Any other person or organisation that Council considers should be provided with the information for legal or professional discipline purposes.
The Pharmacy Council ensures that its employees and employees of third-party contractors to the Pharmacy Council are bound by agreements to protect the confidentiality of material within your portfolio that they may see during the conduct of their work.
Uploading text documents
To minimise unnecessary downloading of information within your portfolio onto private devices, you must convert text documents to pdf before uploading. This means they can be read on the MyRecert site rather than needing to be downloaded to be read.
A Support service for straightforward enquiries will operate during business hours.
The Pharmacy Council will work with its contracted technology provider to resolve more significant technical issues. All but the most extreme issues will be addressed during business hours only, therefore some delay may be experienced over a weekend or public holidays.
To the maximum extent permitted by the law the Pharmacy Council will not be liable to you for any direct, indirect or consequential loss or damages arising out of or in connection with these terms and conditions and privacy statement or the provision of the MyRecert programme, whether arising from negligence, breach of contract or otherwise. Our maximum aggregate liability for all lawfully limitable claims under or in connection with these terms and conditions and privacy statement will be NZ$0. The Pharmacy Council makes no representations and gives no warranties, guarantee or undertakings concerning our provision or administration of MyRecert, or your use thereof, except as expressly set out in these term and statement. Other warranties are excluded from this agreement. It is intended that this clause will apply only to the maximum extent permitted by law.
These terms and conditions are governed by the laws of New Zealand and the courts of New Zealand shall have jurisdiction to hear and determine any claim arising from them.
Updated terms and conditions
The Pharmacy Council reserves the right to update these terms and conditions from time to time. Changes will be notified to MyRecert users.
If you have questions about the Terms and Conditions and Privacy Statement for use of MyRecert, email firstname.lastname@example.org